Privacy Policy
This policy explains what Outpace the Office (the "Service"), run by C.J. Davis LLC ("we", "us"), collects, who sees it, and the choices you have.
The short version
- We read workout summaries from Apple Health: type, time, duration and distance. No heart rate, no other health data.
- GPS routes you record stay on your phone. Only the distance and duration are uploaded.
- Players in your races see your name, photo, the workouts you add to that race, and your standing.
- No ads, no analytics, no tracking across apps, and we never sell your data.
- AI race commentary is off unless you switch it on.
- You can delete your account in the app at any time.
What we collect
| What | Why |
|---|---|
| Account: email address, sign-in method (Apple, Google or email), user ID | To sign you in. With Sign in with Apple you can hide your email; we then get a relay address. |
| Profile: display name, colour, optional photo | To show you on the map, standings and race feed. |
| Workouts: type, start and end time, duration, distance, indoor or outdoor, the app and device that recorded it | To turn workouts into race miles, catch duplicates, and apply each race's rules. Comes from Apple Health (only if you connect it), the in-app GPS recorder, or what you type in. |
| Proof photos (optional) | Some races ask for a photo with typed-in workouts. |
| Race content: races you create or join, team names, courses you plan, items you use | To run the game. |
| Settings: notification choices, whether workouts add themselves, AI commentary on or off | To respect your choices. |
| Push token for your device | To send the notifications you've switched on. |
What we don't collect
Your GPS route or location history (the recorder measures distance on your phone and uploads only the totals), heart rate, calories or any other Apple Health data, contacts, browsing history, advertising identifiers, analytics or crash logs.
Apple Health
If you connect Apple Health, we read workout summaries so they can count in your races, and we save workouts you record in the app back to Apple Health. We never use Health data for advertising or marketing, never sell it, and never share it with anyone for their own use. It is shared only as this policy describes: with the members of races you add a workout to, with our service providers that run the Service, and with our AI provider if you switch on AI commentary. You can turn off access at any time in the Settings app under Health.
Sign in with Google
If you sign in with Google, Google shares your name, email address, profile photo and Google account ID with us. That is all we ask Google for: we don't request access to your Gmail, contacts, calendar, Drive or any other Google data.
We use it only to create your account, sign you in, and fill in your starting profile: your Google name and photo become your display name and avatar, which other players can see, and you can change both in Profile. We don't use Google user data for advertising, don't sell it, and don't share it with anyone except Google Firebase, which runs our sign-in. It is deleted when you delete your account. You can also remove Outpace the Office's access at any time in your Google Account, under Security, then Your connections to third-party apps and services.
Our use of information received from Google APIs follows the Google API Services User Data Policy, including the Limited Use requirements.
Location
The app asks for location only while you record a workout with the GPS recorder, and keeps measuring if you lock your screen during that workout. The route stays on your phone; we receive the distance and duration. We don't use location at any other time.
Who sees what
Other players
- Your display name, colour and photo can be seen by other people signed in to the Service, for example in races you share.
- Members of a race see the workouts you've added to that race (type, amount, date and the app that recorded it), proof photos you attach, your race miles, rank, items used on and by you, and race-feed lines about you. Proof photos are shown only inside that race, though anyone with a photo's link can open it.
- Workouts waiting for you to add them, your settings, and your other races stay private to you.
Your employer
If your employer, manager or a coworker runs or joins your race, they see the same things any race member sees, nothing more. We don't send employers reports, Health data or location.
Service providers
- Google Firebase / Google Cloud hosts our database, files, sign-in and server code (United States).
- Apple and Expo deliver push notifications. They receive your device's push token and the notification text.
- Google Maps Platform receives the place searches and course points an organiser enters while planning a race, sent from our servers without your identity.
- Anthropic (only if you switch on AI race commentary) receives your display name, workout type and distance, item events and race standings, to write announcer lines. Under its commercial terms it doesn't use this data to train its models. Players who leave commentary off are never mentioned in AI-written lines.
Legal reasons
We may disclose information if the law requires it, to protect someone's safety, or to investigate abuse of the Service. If the Service is sold or merged, your information may transfer to the new owner under this policy.
We don't sell or rent personal information, and we don't share it for targeted advertising.
How long we keep it
We keep your information while your account exists. When you delete your account (Profile, then Delete account):
- Your sign-in, profile, photo, proof photos, waiting workouts, settings and push devices are deleted.
- Your workouts and items in past races stay, so other players' standings don't change, but they're shown as "Former player". Race-feed lines that name you are deleted.
- Copies in backups are removed within 30 days.
A workout you delete in Apple Health is removed from your races the next time the app syncs.
Your choices and rights
- Edit your name, colour and photo in Profile.
- Turn Apple Health access, location, notifications and AI commentary on or off at any time.
- Delete your account in the app.
- Ask for a copy of your data, a correction, or anything else about your privacy at support@outpacetheoffice.com. We'll reply within 30 days.
Depending on where you live (for example the EU, the UK or California) you may have further rights, such as objecting to processing or complaining to your data protection authority. Where those laws apply, we process your information to provide the Service you asked for, and Health data and AI commentary only with your consent, which you can withdraw in the app. Your information is stored and processed in the United States.
Security
Data is encrypted in transit and at rest by our hosting provider. Game data can only be written by our servers, and access rules limit who can read what. No system is perfectly secure, so please use a strong password if you sign in with email.
Children
The Service isn't for anyone under 16. If you believe a child has created an account, contact us and we'll delete it.
Changes
We'll update this policy when what we collect or share changes, and tell you in the app before significant changes take effect.
Contact
C.J. Davis LLC, Austin, Texas. Email support@outpacetheoffice.com.